Call to order: A regular meeting of the MOA was called to order on Date at Time p.m. 
Members in attendance: Matt Yoke, Amy Freeman, Melisa Schneider,  Aaron and Jennifer Roberts, Linda Dakwar, Bitzy Murray
 
Treasurer report
Directors’ reports

New Business
Jen and Aaron talked about the Yankee candle fundraiser.  Was a success but a bit frustrating in terms of organization from their end.  They also mentioned a volunteer system based on our non-profit status.  Students/Parents can get various credit, and everything can be organized better online.  
Amy started to talk about volunteers for Feb. 21st State Orchestra Contest….I cut her off because I was informed today that we will not be able to host this year.  OMEA huge mistake.  They are sorry but it doesn’t help us.  

Mentor Orchestra Association Meeting
February 4, 2020 
​
MOA Meeting Agenda / Notes 
Call to order: A regular meeting of the MOA was called to order on Date at Time p.m. 
Members in attendance: Amy Freeman, Linda Dakwar, Jen Roberts, Aaron Roberts, Bitzy Murray, Kim Driscoll, Matt Yoke, Sara Eskins, Alain Likavec 
President’s report - Amy Freeman
We paid the insurance and sent the 1099s out. 
This room is reserved for next month’s meeting on March 3rd at 6:30 for the banquet planning meeting and then regular MOA meeting at 7:30.
The Nominating Committee is Amy, Matt and Kim. They will present the slate at the March meeting. Anyone who wants to be considered should let Amy Freeman know by February 10th.
Treasurer report - Bitzy Murray
The report will be posted to the website. We have the Yankee Candle money, but the bill hasn’t come yet.  

Directors’ reports:  
Miss Driscoll:  
No report
Mr. Yoke: 
We need parent volunteers to ride buses with Sinfonia and Symphony and to help transport instruments for State Contest. We will need to feed the kids. There is not a ton of percussion compared to previous years.
Solo & Ensemble was amazing this year. There were 47 events. The vast majority were solos. Both judges and other people wondered how we get 41 soloists. We’re moving in the right direction. A Sinfonia group got a Superior rating for the first time. 
State Contest is going to be great. 

Vice President Report
Spirit Wear
Jen has a few designs for the shirts. Sale runs by campaign, order from the company directly. 
Window Signs
Signs are in process of being created
New Business
Aaron would like to get a volunteer program set up with the directors to give students an opportunity to gain professional experience and build skills while helping the organization. 

The February financials report for MOA has been posted online and is available here  

If you have any questions, please contact the MOA president at pres@mentororchestra.com.

The January financials report for MOA has been posted online and is available here  

If you have any questions, please contact the MOA president at pres@mentororchestra.com.

The agenda for this evenings MOA Meeting is as follows:

• Yankee Candle Update
• Spring Fundraising (brief discussion of ideas) 
• MOA hosting OMEA Contest Feb 21 (brief update/separate break-out meeting will be scheduled)
• Fundraising Dinner March 28 (brief update/separate meeting can be scheduled as needed)
• Treasurer Report
• President's Report
• VP's Report
• Secretary Report
• Director's Updates

​The December financials report for MOA has been posted online and is available here.  

If you have any questions, please contact the MOA president at pres@mentororchestra.com.

The November financials report for MOA has been posted online and is available here.  

If you have any questions, please contact the MOA president at pres@mentororchestra.com.

​MOA Meeting - November 4, 2019
Call To Order: 7:40
Attendees: Amy Freeman, Matt Yoke, Patty Yoke, Kim Driscoll, Jennifer Roberts, Aaron Roberts, Linda Dakwar, Bitzy Murray, Melissa Schnieder 
New Business:

• MOA has the display case at the Main Library for November. It needs to be decorated. We can fill it with anything. Amy can work with Jen to get this done.
• Display Concert Dates - November 19th, December 10th, 
• Print pictures Kim sent on display
• Fundraiser information

Uniforms

• 2 students need to be fitted still.

November 19th Concert

• Amy to set up meet & greet for the 19th

December 10th Concert

• Amy to set up meet & greet tables
• Sell tickets for dinner
  

Dinner

• Donation Letter
• Change letter to have emails instead of phone numbers
• Aaron to set up email address through G Suite
• Linda has a list of 100 businesses to contact. Some businesses request applications and log-ins closer to the date.
• Disney application is in process. Need 15-35 volunteers to earn 5 free park hopper passes
• Amy to try to fit CityFest into Disney Criteria
• Linda to get letter to Matt to copy. Amy to provide envelopes. Amy to look into stamps & get 100 stamps. Linda has a group set to stuff envelopes & mail out. Linda will need people to call on the businesses to follow up to collect the donations from the businesses. 
• Ticket Price - $20 per ticket
• Who printed the tickets?
• Food will be set up buffet style. Students will serve the food in the buffet line. Tickets will have vegan & gluten free option. We will address these dietary needs once we have numbers back.

Committees

• Decorations
• Possibly use student photos that parents can take home
• Scrolling videos on Paradigm TVs
• Kim will work on getting photos of all groups and as many kids
• Video could be a silent auction item
• Baskets
• Need to see what donations come in to determine if silent auction or raffle. 
• Linda to send out master list of businesses and once we get volunteers we’ll be able to ask people to sign up for donation pick ups

Advertising

• Save the Date Email
• Promotion @ Concerts
• Mannheim requirement to sell 4 tickets, all students will be asked to sell tickets. Gift for top seller in each orchestra. 
• Linda will have flier created. Matt will print & put in programs for November & December concerts
• Need volunteer sign ups. Will get forms & website updated and then send an email to Kim & Matt to send out through Infinite Campus and flier to send home with younger students.

Meeting Adjourned: 8:42 PM