MOA Meeting Minutes from Sept 3, 2019
Mentor Orchestra Association Meeting - September 3rd, 2019
Call to Order: 8:10 pm
Attendees: Amy Freeman, Nancy McMillin, Linda Dakwar, Aaron & Jen Roberts, Melissa Schneider, Tom & Alain Wollack, Michelle & Skip Gray, Bonnie Smith-Stafford, Jim Stafford, Patty Yoke, Matt Yoke, Kim Driscoll, Bitzy Murry
Review of Committees for the year:
Nominating Committee - Head - Amy Freeman
Camp - Head - Bitzy Murray
Scholarship - Head - Amy Freeman
Need Membership Chair
Need Service Chair
Fundraising Committee VPs are co-chairs - Jen & Aaron
Sunday September 15th - 12:00-2:00 PM, Walsh Park
Fundraising Dinner Update - Linda Dakwar
September Financial Report
2019-2020 Budget Available Online
The 2019-2020 Budget has been created for MOA and is available online.
Note: Revisions to this document will take place throughout the year and updates will be announced on the website.
Proposed Agenda for Kickoff Meeting
The Board will be hosting it's first 2019-2020 MOA meeting tonight at Memorial Junior High at 8:00PM. The Board has prepared the following agenda for the meeting:
Welcome & Introductions (10-15)
- Outstanding items / issues
- Prep, Organization, Process
Other Questions / Concerns (remaining time)
MOA Meeting Minutes from April 2, 2019
Call to order:
Members in attendance:
Ann Nykiel, Randy Davis, Tim Stafford, Sara Eskins, Aaron and Jennifer Roberts, Matt Yoke, Amy Freeman, Bitzy Murray, Nancy McMillin, Melissa Schnieder
Treasurer report - See Amy’s handouts
February Minutes - Reviewed - Motion to accept by Matt
Slate of Board Positions for 2019-20 - President: Amy Freeman, Vice President: Aaron and Jennifer Roberts, Treasurer: Bitzy Murray, Secretary: Patty Yoke
Scholarship Updates - Amy Freeman. Bitsy, Sara and Michelle will grade scored portions, outside readers will grade the essay portions. Senior solos will need to be added to applications ( Mrs. Coleman had suggestions about the rubric, particularly the essay portion of the application. Amy and she will edit in the next few months.
Mannheim Camp - Registration updates. Ann and Bitsy are chaperoning. Their theme decided but will be a secret. Matt has completed list. About 41 students attending. Matt will verify confirmation with YSU.
Fundraiser - Mixed Bags Fundraiser has closed, any additional orders received need to be returned and parents have option to order online. Only 40 students participated. Sales were about $2500 (2-3 students were responsible for about 50% of sales). $50 gift card will be given to Mikinzie (the top seller).
In Years to Come:
- Typical sales hit around $4500-5000
- Consider alternating sale options in years to come
- What are other groups doing at the same time?
Anyone having reciepts for reimbursement or monies to turn in, please submit receipts to Amy ASAP so that payments clear by June 30th.
Melissa Schnieder and Linda Dakwar are interested in assisting with the March, 2020, banquet.
Summer Activities to look into - Need to decide which to do and need chairpersons to set up
Arrowhead Make Music Day, Kia Car Wash, Picnic Reservations for September, other? The past fall, the picnic was not well-attended due to weather and schedule conflicts. Looking in to Veteran’s Park as an option as down payment may be returned if no damages.
Volunteers Needed - Volunteers for final concerts - Link will be sent out via Sign Up Genius.
Uniforms - Volunteers needed to collect dresses and tuxes immediately following final concert , as well to assist band and choir boosters with restocking inventory (a few days in summer) and distributing dresses and tuxes to orchestra students in the fall (A few mornings one week). Once everything is in, American Commodore washes all the uniforms.
Jennifer, Melissa Ruminski, Nancy McMillin and Randy will help with uniforms at the last concert on May 1st.
Amy and Jen will handle this in the fall. (Linda Dakwar, Alain and Teresa Eichler assisted last fall - may contact them again for this fall to see if interested in helping again)
These do not necessarily need to be the SAME person, but it would be nice to have one person knowledgeable in all aspects to help direct others
Window signs - Alain has volunteered to take this on over summer / early fall. Drug Mart has the cheapest poster board. See Aaron to order from Amazon (he found it for less). Ann will send Alain the ordering info she has used in past.
Director Matt Yoke - Mannheim and Symphony received superior ratings in AA at this years State Orchestra Competition. This is the first time in school history that either group has achieved this rating in the AA classification. Thanks to everyone who helped transport instruments and aided in this event.
Director Kim Driscoll - Kim not present this evening.
Adjourn - 8:30 pm
This is last general meeting of school year. Updates will be sent your via email list. Board will meet to review / set budget in late June.
Thank you to everyone for supporting our orchestra program this year! From volunteering at concerts, assisting with uniforms, helping with special events, supporting fundraisers, attending meetings, etc., your help is very much appreciated!
Mannheim welcomed the newest members to the group during their week long study at Youngstown State University. It looks to be an exciting year to come! Check out some of the excitement on social media. #mentororchestra
The meeting scheduled for December 4th has been cancelled. The next MOA meeting will be held on Tuesday, January 8th at 7:30PM in the Memorial Band room. Hope to see you there!
The Cleveland Orchestra Youth Orchestra will be performing a free concert at the Mentor Fine Arts Center Tuesday, November 13th at 7:00PM. The Concert is free and open to the public and will feature selections by Brahms, Barber, and Adams.
Join the 7th Grade, 8th Grade, and Chamber Orchestras Thursday, November 15th at 7:00PM at the Mentor Fine Arts Center for their 2018 Fall Concert!