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Meeting Minutes - Sept 3, 2019

10/1/2019

MOA Meeting Minutes from Sept 3, 2019

Mentor Orchestra Association Meeting - September 3rd, 2019
Call to Order: 8:10 pm

Attendees: Amy Freeman, Nancy McMillin, Linda Dakwar, Aaron & Jen Roberts, Melissa Schneider, Tom & Alain Wollack, Michelle & Skip Gray, Bonnie Smith-Stafford, Jim Stafford, Patty Yoke, Matt Yoke, Kim Driscoll, Bitzy Murry

Reviewing Process:

There will be a new format for meetings to make them working meetings instead of process-driven
Minutes will be posted as content on the mentororchestra.com website. Financial reports will be on the website for review. We will no longer review this during the meetings.

Motion to approve the minutes from April. Second received.

Review of Committees for the year:
Nominating Committee - Head - Amy Freeman
Camp - Head - Bitzy Murray
Scholarship - Head - Amy Freeman

Committee member: Michelle Wllick

Publicity - Head - Jennifer Roberts

Committee member: Alain - Window Signs

Jen - Social Media
Need Membership Chair
Need Service Chair

Duties include setting up chairs, bringing bottled water, meet & greets, arranging chaperones & vans when needed

Need Corporate Sponsorship - Need program & coordinator
Fundraising Committee VPs are co-chairs - Jen & Aaron

Dinner Subcommittee Chair - Linda Dakwar

Upcoming Events
Sunday September 15th - 12:00-2:00 PM, Walsh Park

Amy will run the picnic
MOA to provide hotdogs & buns
Jen to create RSVP/Sign Up Genius to have the directors & Amy send out

Yankee Candle coming out in October
Fundraising Dinner Update - Linda Dakwar

Date is Saturday March 28, 2020 from 5-9:00 PM at Paradigm.
Will be catered.
Students will play as entertainment
Ticket Cost - around $25.00
Scrolling Video of camp & events
If interested in helping, here are the needs
- Donations - sending letters to businesses locally & nationally and follow up.
  - Pick up donations
  - Organize Baskets & wrap
- Decorations
  - Caterer should provide most everything, but maybe centerpieces
  - Cardinals Catering - special needs group could possibly do the desserts on plate as centerpieces. Waiting to hear from Mr. Crowe
- Fundraising ideas
  - Baskets, raffle, etc.
- Set Up & Clean Up Day of Event
Sign Up to help with Linda with email address and she will contact you - lindakwar@yahoo.com 440-227-8285
Amy to get Linda the budget / actual costs from last event

Director’s Report - Matt

Mannheim camp was great once again. For those of you that were not aware, the camp did move back to YSU this year and for the foreseeable future. The added staff members (Adam Landry and Kim Driscoll) added a ton to the camp, especially within our S&E breakout sessions. I have already had 2 groups contact me asking for available times to rehearse in order to prepare for the January event.
Debonne was also a nice event once again. However, I would like to poll the Mannheim parents (and the MOA board members) regarding the desire to continue this event. Joel Sandrey set this up for us years ago, and I am not sure that the money we are bringing in warrants taking the group out there. If the gig were to be cancelled, I would want one to fill its place instead of taking the summer off.
CityFest continues to be better each year. I can’t say enough about the new amphitheater. Great sound engineers, great stage, great crowd, etc.
I need help ASAP with dress/tux fittings. I know that this is not something people love to do, but I do need a few people that have done it before to help. I can work the daily rehearsal schedule to be flexible. Band has already completed theirs, so the sooner the better.
Need to start planning for hosting state contest on February 21st. Band has done it plenty of times and I have several of those parents that are willing to meet with us, but it needs to be extremely well run in order to keep the very tight schedule. MOA can consider ways to make money from this event… concessions, etc.
Mannheim Camp - July 12-17th

Director’s Report - Kim

Record breaking 6th grade orchestra - 52 at Memorial, 35 at Shore
Kelly Lo is co-teaching Memorial, which is great
If you know a 5th grader who hasn’t signed up yet, lessons start next week. Sign up on Mentor Schools website
Recruitment night went well last week
Chamber & Rock Orchestra auditions for 7-8th graders are due at the end of September. First rehearsals will be in October

Communications Update

Programs - board to speak with directors
Outreach & engagement with parents
- MOA messages should come from MOA, not teachers
Next Steps:
- Get organized. Establish Committees. Get Sign Ups from volunteers
Sign Up for emails on MentorOrchestra.com

Meeting Adjourned at 9:02PM

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