MOA Meeting Minutes from Jan 7th, 2020Call to order: A regular meeting of the MOA was called to order on Date at Time p.m.
Members in attendance: Matt Yoke, Amy Freeman, Melisa Schneider, Aaron and Jennifer Roberts, Linda Dakwar, Bitzy Murray Treasurer report Directors’ reports New Business Jen and Aaron talked about the Yankee candle fundraiser. Was a success but a bit frustrating in terms of organization from their end. They also mentioned a volunteer system based on our non-profit status. Students/Parents can get various credit, and everything can be organized better online. Amy started to talk about volunteers for Feb. 21st State Orchestra Contest….I cut her off because I was informed today that we will not be able to host this year. OMEA huge mistake. They are sorry but it doesn’t help us.
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MOA Meeting Minutes from Feb 4th, 2020Mentor Orchestra Association Meeting
February 4, 2020 MOA Meeting Agenda / Notes Call to order: A regular meeting of the MOA was called to order on Date at Time p.m. Members in attendance: Amy Freeman, Linda Dakwar, Jen Roberts, Aaron Roberts, Bitzy Murray, Kim Driscoll, Matt Yoke, Sara Eskins, Alain Likavec President’s report - Amy Freeman We paid the insurance and sent the 1099s out. This room is reserved for next month’s meeting on March 3rd at 6:30 for the banquet planning meeting and then regular MOA meeting at 7:30. The Nominating Committee is Amy, Matt and Kim. They will present the slate at the March meeting. Anyone who wants to be considered should let Amy Freeman know by February 10th. Treasurer report - Bitzy Murray The report will be posted to the website. We have the Yankee Candle money, but the bill hasn’t come yet. Directors’ reports: Miss Driscoll: No report Mr. Yoke: We need parent volunteers to ride buses with Sinfonia and Symphony and to help transport instruments for State Contest. We will need to feed the kids. There is not a ton of percussion compared to previous years. Solo & Ensemble was amazing this year. There were 47 events. The vast majority were solos. Both judges and other people wondered how we get 41 soloists. We’re moving in the right direction. A Sinfonia group got a Superior rating for the first time. State Contest is going to be great. Vice President Report Spirit Wear Jen has a few designs for the shirts. Sale runs by campaign, order from the company directly. Window Signs Signs are in process of being created New Business Aaron would like to get a volunteer program set up with the directors to give students an opportunity to gain professional experience and build skills while helping the organization. February 2020 Financial ReportThe February financials report for MOA has been posted online and is available here
If you have any questions, please contact the MOA president at pres@mentororchestra.com. January 2020 Financial ReportThe January financials report for MOA has been posted online and is available here
If you have any questions, please contact the MOA president at pres@mentororchestra.com. MOA Meeting Minutes from Nov 5th, 2019MOA Meeting - November 4, 2019
Call To Order: 7:40 Attendees: Amy Freeman, Matt Yoke, Patty Yoke, Kim Driscoll, Jennifer Roberts, Aaron Roberts, Linda Dakwar, Bitzy Murray, Melissa Schnieder New Business:
Meeting Adjourned: 8:42 PM MOA Meeting Minutes from Oct 1, 2019MOA Meeting 10/1/2019
Call to order 7:34 Attendees: Amy Freeman, Jennifer Roberts, Matt Yoke, Aaron Roberts, Bitzy Murray, Alain Likavec, Thomas Wolak, Sara Eskins, Melisa Schneider, Tim Stafford, Patty Yoke Point of meeting - talk about committees, get people on committees. Good Idea: Have Committee sign up at next year’s meeting Picnic - need a committee for that. Look to book date as soon as it opens so we can Need pop up banner instead of giant sign that’s tough to hang Meet & Greets at concerts Target middle school families Say hello, point people to the restrooms Post sign up. Membership - needs committee chair Aaron - Technology Update
Scholarship Committee
Fundraising
Director’s report Matt
MOA Meeting Minutes from Sept 3, 2019Mentor Orchestra Association Meeting - September 3rd, 2019
Call to Order: 8:10 pm Attendees: Amy Freeman, Nancy McMillin, Linda Dakwar, Aaron & Jen Roberts, Melissa Schneider, Tom & Alain Wollack, Michelle & Skip Gray, Bonnie Smith-Stafford, Jim Stafford, Patty Yoke, Matt Yoke, Kim Driscoll, Bitzy Murry Reviewing Process:
Review of Committees for the year: Nominating Committee - Head - Amy Freeman Camp - Head - Bitzy Murray Scholarship - Head - Amy Freeman
Need Membership Chair Need Service Chair
Fundraising Committee VPs are co-chairs - Jen & Aaron
Upcoming Events Sunday September 15th - 12:00-2:00 PM, Walsh Park
Fundraising Dinner Update - Linda Dakwar
Proposed Agenda for Kickoff MeetingThe Board will be hosting it's first 2019-2020 MOA meeting tonight at Memorial Junior High at 8:00PM. The Board has prepared the following agenda for the meeting:
Welcome & Introductions (10-15)
- Outstanding items / issues Committees (10-15)
- Prep, Organization, Process Other Questions / Concerns (remaining time) MOA Meeting Minutes from April 2, 2019Call to order:
Members in attendance: Ann Nykiel, Randy Davis, Tim Stafford, Sara Eskins, Aaron and Jennifer Roberts, Matt Yoke, Amy Freeman, Bitzy Murray, Nancy McMillin, Melissa Schnieder MEETING HANDOUTS Treasurer report - See Amy’s handouts February Minutes - Reviewed - Motion to accept by Matt OLD BUSINESS Slate of Board Positions for 2019-20 - President: Amy Freeman, Vice President: Aaron and Jennifer Roberts, Treasurer: Bitzy Murray, Secretary: Patty Yoke Scholarship Updates - Amy Freeman. Bitsy, Sara and Michelle will grade scored portions, outside readers will grade the essay portions. Senior solos will need to be added to applications ( Mrs. Coleman had suggestions about the rubric, particularly the essay portion of the application. Amy and she will edit in the next few months. Mannheim Camp - Registration updates. Ann and Bitsy are chaperoning. Their theme decided but will be a secret. Matt has completed list. About 41 students attending. Matt will verify confirmation with YSU. Fundraiser - Mixed Bags Fundraiser has closed, any additional orders received need to be returned and parents have option to order online. Only 40 students participated. Sales were about $2500 (2-3 students were responsible for about 50% of sales). $50 gift card will be given to Mikinzie (the top seller). In Years to Come: - Typical sales hit around $4500-5000 - Consider alternating sale options in years to come - What are other groups doing at the same time? NEW BUSINESS Anyone having reciepts for reimbursement or monies to turn in, please submit receipts to Amy ASAP so that payments clear by June 30th. Melissa Schnieder and Linda Dakwar are interested in assisting with the March, 2020, banquet. Summer Activities to look into - Need to decide which to do and need chairpersons to set up Arrowhead Make Music Day, Kia Car Wash, Picnic Reservations for September, other? The past fall, the picnic was not well-attended due to weather and schedule conflicts. Looking in to Veteran’s Park as an option as down payment may be returned if no damages. Volunteers Needed - Volunteers for final concerts - Link will be sent out via Sign Up Genius. Uniforms - Volunteers needed to collect dresses and tuxes immediately following final concert , as well to assist band and choir boosters with restocking inventory (a few days in summer) and distributing dresses and tuxes to orchestra students in the fall (A few mornings one week). Once everything is in, American Commodore washes all the uniforms. Jennifer, Melissa Ruminski, Nancy McMillin and Randy will help with uniforms at the last concert on May 1st. Amy and Jen will handle this in the fall. (Linda Dakwar, Alain and Teresa Eichler assisted last fall - may contact them again for this fall to see if interested in helping again) These do not necessarily need to be the SAME person, but it would be nice to have one person knowledgeable in all aspects to help direct others Window signs - Alain has volunteered to take this on over summer / early fall. Drug Mart has the cheapest poster board. See Aaron to order from Amazon (he found it for less). Ann will send Alain the ordering info she has used in past. Director Matt Yoke - Mannheim and Symphony received superior ratings in AA at this years State Orchestra Competition. This is the first time in school history that either group has achieved this rating in the AA classification. Thanks to everyone who helped transport instruments and aided in this event.
Director Kim Driscoll - Kim not present this evening. Adjourn - 8:30 pm This is last general meeting of school year. Updates will be sent your via email list. Board will meet to review / set budget in late June. Thank you to everyone for supporting our orchestra program this year! From volunteering at concerts, assisting with uniforms, helping with special events, supporting fundraisers, attending meetings, etc., your help is very much appreciated! The meeting scheduled for December 4th has been cancelled. The next MOA meeting will be held on Tuesday, January 8th at 7:30PM in the Memorial Band room. Hope to see you there!
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