Meeting Minutes - Oct 1, 2019

MOA Meeting Minutes from Oct 1, 2019

MOA Meeting 10/1/2019

Call to order 7:34
Attendees: Amy Freeman, Jennifer Roberts, Matt Yoke, Aaron Roberts, Bitzy Murray, Alain Likavec, Thomas Wolak, Sara Eskins, Melisa Schneider, Tim Stafford, Patty Yoke

Point of meeting - talk about committees, get people on committees. 

Good Idea: Have Committee sign up at next year’s meeting
Picnic - need a committee for that. 
Look to book date as soon as it opens so we can 
Need pop up banner instead of giant sign that’s tough to hang
Meet & Greets at concerts
Target middle school families
Say hello, point people to the restrooms
Post sign up. 
Membership - needs committee chair

Aaron - Technology Update

• We are officially sponsored by Google. We are set up as a Google for Nonprofits, which gives us a license for free. We can connect that to G-Suite to have email addresses @mentororchestra.com.
• Can setup email addresses / groups for committees too.
  
• Process of sending out new addresses and migrating all old information to this platform.
  
• Need new email address lists 
  
• Do at concerts and other events

Scholarship Committee

• Matrix is dated. Quality of applicants has gotten stronger. Amy and Mrs. Coleman are going to revise this.
  
• Bitsy and Sarah volunteered to be on the reading committee

Fundraising

• Linda and Amy are revising letter to donors. Linda is set on menu and has a small group helping with baskets and sending letters. She still needs more people.
• Yankee Candle - Oct 25 - Nov. 8th.
• Other fundraisers
  
• Spirit Wear
  
• Jen to reach out to Seasonal Sports regarding pricing
  
• Possibly dry-fit shirts
• Kim to create design for spirit wear
• Online t-shirt sale/tote bags
  
• We pick designs and price but people order online and ships direct to them
  
• Shoe Drive
  
• Couple different places - new or gently used shoes. We get paid by weight. No up-front cost. 

Concerts

• First concert - Next Thursday October 10th
  
• Mixed Choir, Varsity Band and String Sinfonia
  
• Amy to do the meet & greet for this one
  
• Second concert - Thursday October 17th
  
• Mannheim
  
  • Uniform Committee
    
• Fittings are this week
  
  • Tomorrow, Thursday & Friday mornings
    
  • Can do Mannheim rehearsal too
    
• Plan for next school year
  
  • First week of school for fittings
    
  • August 21-22nd?

Preparation meeting

• Early August next year to set all committees up and be ready to go
  

Director’s report
Matt

• 2 groups for cardinal quartet, 5 groups made region
  
• Trip to Miami University is cancelled. Not enough kids could make it due to marching band finals, testing, college auditions, etc. Only 10-15 could make it, so it was too expensive.

Kim

• ​5th grade #s were pretty great this year. Kim has 96 students. Lessons are off to a good start
  
• Kim is playing Sunday at 3:30 with an orchestra. Come listen. Beachwood High School
  
• Kim had a master class with Annie from the Cavani quartet and she knows Mentzr Schools and appreciate Mentor keeping music alive.

Adjourned at 8:10