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Meeting Minutes - Oct 1, 2019

1/7/2020

1 Comment

 

MOA Meeting Minutes from Oct 1, 2019

MOA Meeting 10/1/2019

Call to order 7:34
Attendees: Amy Freeman, Jennifer Roberts, Matt Yoke, Aaron Roberts, Bitzy Murray, Alain Likavec, Thomas Wolak, Sara Eskins, Melisa Schneider, Tim Stafford, Patty Yoke


Point of meeting - talk about committees, get people on committees. 


Good Idea: Have Committee sign up at next year’s meeting

Picnic - need a committee for that. 
Look to book date as soon as it opens so we can 

Need pop up banner instead of giant sign that’s tough to hang

Meet & Greets at concerts

Target middle school families

Say hello, point people to the restrooms

Post sign up. 

Membership - needs committee chair

Aaron - 
Technology Update

  • We are officially sponsored by Google. We are set up as a Google for Nonprofits, which gives us a license for free. We can connect that to G-Suite to have email addresses @mentororchestra.com.
  • Can setup email addresses / groups for committees too.
  • Process of sending out new addresses and migrating all old information to this platform.
  • Need new email address lists 
  • Do at concerts and other events

Scholarship Committee
  • Matrix is dated. Quality of applicants has gotten stronger. Amy and Mrs. Coleman are going to revise this.
  • Bitsy and Sarah volunteered to be on the reading committee

Fundraising
  • Linda and Amy are revising letter to donors. Linda is set on menu and has a small group helping with baskets and sending letters. She still needs more people.
  • Yankee Candle - Oct 25 - Nov. 8th.
  • Other fundraisers
  • Spirit Wear
  • Jen to reach out to Seasonal Sports regarding pricing
  • Possibly dry-fit shirts
  • Kim to create design for spirit wear
  • Online t-shirt sale/tote bags
  • We pick designs and price but people order online and ships direct to them
  • Shoe Drive
  • Couple different places - new or gently used shoes. We get paid by weight. No up-front cost. 
Concerts
  • First concert - Next Thursday October 10th
  • Mixed Choir, Varsity Band and String Sinfonia
  • Amy to do the meet & greet for this one
  • Second concert - Thursday October 17th
  • Mannheim
    • Uniform Committee
  • Fittings are this week
    • Tomorrow, Thursday & Friday mornings
    • Can do Mannheim rehearsal too
  • Plan for next school year
    • First week of school for fittings
    • August 21-22nd?
Preparation meeting
  • Early August next year to set all committees up and be ready to go

Director’s report

Matt

  • 2 groups for cardinal quartet, 5 groups made region
  • Trip to Miami University is cancelled. Not enough kids could make it due to marching band finals, testing, college auditions, etc. Only 10-15 could make it, so it was too expensive.
Kim

  • ​5th grade #s were pretty great this year. Kim has 96 students. Lessons are off to a good start
  • Kim is playing Sunday at 3:30 with an orchestra. Come listen. Beachwood High School
  • Kim had a master class with Annie from the Cavani quartet and she knows Mentzr Schools and appreciate Mentor keeping music alive.
Adjourned at 8:10
1 Comment
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